How To Switch Property Management Companies - Steps To Follow

Are you considering switching property management companies? If so, you're not alone. Many landlords and property owners reach a point where they decide it is time to switch property management firms. Maybe you are unhappy with the service you are receiving, or maybe your current company is not equipped to handle your growing business. Whatever the reason, switching property management companies can be a daunting task. But don't worry, we are here to help! In this blog post, we will walk you through the steps you need to take to make the transition smoothly.

How to know when it's time to switch property management companies

There are a few key indicators that it might be time to start looking for a new property management company. It may be possible that you constantly have to chase down your property manager for updates, or perhaps you feel your concerns are not addressed. If you are not happy with the level of service you are receiving, it might be time to switch. Here are a few other signs that point toward making a change:

- You are not getting the results you want: Are your properties performing as well as you would like them to? If not, it might be time to switch property management companies. A good property manager will work with you to develop a comprehensive marketing and leasing plan that will help your properties reach their full potential.

- You are not happy with the type and level of communication: Do you feel like you are in the dark about what's going on with your property? If your property manager does not keep you updated on a regular basis, it might be time to find someone who will.

- You are not sure if your property is in good hands: Do you worry that your property is not being maintained properly? If you are concerned about the condition of your property, it is important to have a property manager you can trust to take care of it.

The steps you need to take to switch property management companies

If you've decided it is time to switch property management companies, the first step is to notify your current property manager in writing. Once you've done that, there are a few key steps you will need to take to make sure the transition is smooth:

1. Gather all important documents: Before you can switch property management companies, you will need to gather all of the important documents related to your property. This includes documents such as your lease agreement, rent roll and tax records.

2. Request a copy of your records: Once you have all of the necessary documents, you will need to request a copy of your records from your current property manager. This is important because it will help your new property manager hit the ground running.

3. Find a new property management company: Once you have all of your records in hand, it is time to start looking for a new property management company. In the process of making your decision, be sure to consider experience, reputation, and customer service.

4. Make the switch: Once you have found a new property management company you are comfortable with, it is time to make the switch. This process will involve transferring your records and signing a new management agreement.

What to do if your current property management company won't release your records

In some cases, your current property management company may refuse to release your records. If this happens, you have a few options. First, you can try to negotiate with your property manager. If that doesn't work, you can contact your state's real estate commission or attorney general's office for help.

How to find a new property management company that's the right fit for you

When you are looking for a new property management company, it is important to find one that's a good fit for you and your property. Here are a few things to keep in mind:

- Experience: Make sure the property management company you are considering has experience in managing properties like yours.

- Reputation: Take the time to do your due diligence. Read online reviews and talk to other property owners to get a sense of the company's reputation.

- Customer service: Find out how responsive the company is and how they handle customer concerns.

- Pricing: Make sure you understand what the company charges and how their pricing structure works.

Making the decision to switch property management companies is never easy. But if you are not happy with your current property manager, it may be the best thing for you and your property. By following the steps outlined above, you can make sure you have a smooth move. Most importantly, you can find a property management company that's a suitable fit for you. 

Have you ever made the switch from one property management company to another? Share your experience in the comments below.